5 Tips for a Relocating to a New Office Space

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Rodrick Vandenberg Rodrick Vandenberg

Last year’s pandemic forced many businesses to rethink their in-house workflow. With shelter-in-place mandates creating a new call for virtual communication and data sharing, numerous companies looked for ways to use their office space more strategically. Now, business owners need to ensure a safe and comfortable environment for those team members returning to their daily routine. For businesses of all sizes, this is the perfect time to plan a successful office relocation.

If your company is currently planning a move to a new location, there are ways to utilize either a larger or smaller space to your advantage. Like any move, it all comes down to planning ahead. Here, we will look at five helpful tips for relocating to a new office space in order to increase productivity and workflow.

1. Protect your assets at all times

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It’s easy to misplace valuable equipment during a relocation. However, it could be the ideal time to integrate asset tracking software into your business protocol. With an asset management system in place, you can maintain a comprehensive list of borrowers on a real time digital spreadsheet accessible only to you and your asset manager. No piece of hardware is left unmonitored. With each piece of equipment efficiently tagged with a barcode or QR code, the ease of use in monitoring lending periods or maintenance history becomes unmatched. Likewise, an industrial asset management solution functions to provide notifications of late returns via a mobile app for your mobile device of choice. With more employees working from home, an asset management solution can help you keep track of all hardware being used offsite.

2. Consider your cargo management

No matter the industry, any company that conducts manufacturing or shipping requires a reliable cargo vendor. If your business doesn’t own a pickup truck, box truck, fleet of SUVs, or other commercial vehicles for company use, moving day is a good time to weigh your cargo options. For example, the Fluid Truck share app specializes in providing a wide array of trucks and cargo vans as-needed, all monitored in real time via GPS. As the next step in comprehensive asset management, working through an office relocation with an on-demand cargo transportation vendor can set a new standard for all your future transportation needs. Let your office relocation test new shipping protocols and allow moving day to work for you.

3. Offer remote work during the transition

Many homeowners will admit that juggling their own moving day tasks with their family members’ relocation responsibilities can make the process additionally stressful. Office relocations present similar challenges. However, this can be a great time to increase efficiency by offering your staff remote work options. Last year in the United States, many businesses were able to thrive amid the pandemic by integrating virtual office software solutions into their daily workflow. By using virtual office platforms and cloud solutions for customer service and data sharing, remote workflow became a powerful asset. Additionally, both employees and customers benefitted from the convenience of conducting business from home.

4. Use outside storage for convenient set-up

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If your company doesn’t have a dedicated warehouse for equipment inventory, storage unit rental can be a great help to your asset manager during the relocation process. As a renter, you can dip into the unit autonomous from the job site at your own convenience, eliminating the hassle of strict asset track tasks from one location to another. Using an asset management system, your maintenance managers can keep tabs on valuable hardware via their asset tags. Additionally, extending your storage unit reservation indefinitely can decrease your company’s environmental footprint by lowering power consumption at your office location.

5. Reward team members for their efforts

It’s important to remember that any office relocation is a team effort. Throughout the move, your staff is responsible for providing consistent productivity and seamless quality for your clients and customers. In exchange, consider adding some employee perks into the process. Thanks to virtual office platforms, integrating work-from-home days into the business routine has never been easier. Likewise, providing company mobile devices after the relocation can go a long way in guaranteeing productivity and employee retention.|

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